Editing an Employee
Go to Employees and select an employee to edit.
Each employee profile is divided into individual sections. Changes are saved per section rather than as a single form.
Key behavior
Availability, time off, and employee details are managed independently
You can update one section without affecting others
Changes take effect immediately unless future-dated
Time Off Management
Time off can be added for full days or partial days.
Full-Day Time Off
Use full-day time off for vacations or multi-day absences.
Select a start date and end date
Mark the event as all day
Partial-Day Time Off
Use partial-day time off for appointments or shortened workdays.
Select a single date
Define a start and end time
You can combine full-day and partial-day entries for the same employee as needed.
Example
An employee takes:
Monday through Thursday off
A partial day on Friday from 8:00 AM to 1:30 PM
This would be entered as:
One full-day time-off entry for Monday–Thursday
One partial-day time-off entry for Friday
Both are respected by scheduling and availability logic.
Availability and Future-Dated Changes
Each employee has:
Current availability – what applies today
Upcoming availability – changes that take effect on a future date
How Future-Dated Availability Works
When an availability change is saved with a future effective date:
The employee’s current availability remains active until that date
The new availability automatically applies on the selected date
No additional action is required
Upcoming availability changes can be discarded at any time before they take effect.
Example
If an employee begins a new schedule on January 5 and can only work Tuesdays and Thursdays:
Their existing availability remains unchanged until January 5
The new schedule automatically applies on January 5
How Scheduling Evaluates Availability
Allison’s availability engine evaluates availability using three inputs:
Current availability
Future-dated availability
Time off
Currently scheduled jobs
This evaluation applies to:
One-time jobs
Recurring jobs
When scheduling, Allison analyzes all four to determine whether an employee can be assigned.
Note: Allison has the most advanced scheduling engine to ensure scheduling conflicts do not happen.
Jobs at Risk
If an employee becomes unavailable after being scheduled for a job due to:
Availability changes, or
Time off being added
Allison flags the job as At Risk.
How this works
Jobs are flagged when they fall within five days
The alert appears before the job date
This gives you time to adjust staffing before service is affected
Jobs at Risk ensures conflicts are visible instead of being discovered last minute.
Cleaner Permissions
Cleaners can optionally be allowed to manage their own availability and time off.
Go to Settings → Cleaner Permissions to configure access.
Permission Options
Allow cleaners to edit their availability
Allow cleaners to add and edit time off
These permissions can be enabled or disabled independently.
Advance Notice Requirements
If cleaner self-management is enabled, you can enforce advance notice rules.
Availability Changes
Require cleaners to submit changes:
1 day in advance
2 days
3 days
1 week
2 weeks
Time Off Requests
Require:
1 day
2 days
3 days
1 week
What this means
If a cleaner attempts to submit a change that does not meet the notice requirement, the system blocks the action. Admins, managers, and owners are not restricted by these rules and can always make changes directly.
Cleaner Experience
When Permissions Are Enabled
Cleaners can:
Submit availability changes
Add or edit time off (within notice rules)
Dates that violate advance notice requirements are automatically unavailable.
When Permissions Are Disabled
Cleaners can:
View their availability and time off
Cleaners cannot:
Edit availability
Add or modify time off
Instead, they are prompted to contact their manager or scheduling contact. (See image below)
Operational Considerations
Allowing cleaner-managed availability increases flexibility but can increase scheduling complexity
Advance notice rules help prevent last-minute conflicts
Jobs at Risk provides early visibility when conflicts occur
Owners, admins, and managers can always override or add time off manually
Summary
Allison’s availability and time off system allows you to:
Manage current and future schedules accurately
Account for full-day and partial-day time off
Control whether cleaners can self-manage availability
Detect scheduling conflicts before they impact service
These tools work together to balance flexibility for your team with reliability for your business.